TERMS AND CONDITIONS
These Terms & Conditions have been sent to you following a booking received by email and together constitute a binding contract. No changes or alterations can be made unless agreed by the company, prior to the date of the event
Client – The person hiring Steven Honeyball
Company – Steven Honeyball (t/a Phase1DJs or Steven Honeyball-DJ Entertainment Services).
DJ – Representative of the company, present at the Event.
Venue – The location of the Event.
Booking/Contract – The hiring of the Company by the Client, in accordance with the Contract.
Event – the actual party, wedding or other function for which the Client has booked the Company.
A. Booking Details
A1) No Booking is confirmed until an email has been sent to company with the event details. A return email with our standard terms and conditions along with an invoice will then be sent.
A2) The DJ(s) will require adequate time for the installation and dismantling of the equipment. This amount of time will depend on the type of event, access and amount of equipment required. If the Client or Venue has special requirements for setting up/disassembly times or times of access, the Client must provide these details to the Company prior to the booking, or additional charges may be made.
A3) If the company has another booking that results in the cancellation of the contract then no cancellation fee will be charged. However, the Company warrants that it will attend any booked event to the best of its ability. Only under exceptional circumstances (such as illness), work may be sub-contracted, but only to known, experienced DJs that the company have worked with in the past. The company maintains a list of experienced DJ’s for this express purpose, and operates a reciprocal agreement with other companies.
A4) The Company will be in attendance at the venue in good time to set up for the event. However, if they are prevented from setting up by the late running of the event, the client agrees that the same amount of setup time is still needed, and any consequent late start to the entertainment will not be the responsibility of the Company.
B1) Booking fees can be made in BACs or credit/debit card.
A non-returnable booking fee of agreed amount will be made at the time of booking and payment of the event in full must be made 28 days prior to your event date.
B2) If the DJ is required to play on past the agreed time, the fee for such overtime is £50 per hour or part thereof, payable in cash. This is subject to the conditions of the Venue, and is at the DJ’s discretion.
B3) If any payments are not received by the due date, the Company may refuse to attend the event, and full payment will still be required, as this will be considered a breach of contract. The Company may, at its discretion, allow time to pay, but this is exceptional and must be agreed before the commencement of the event.
C. Cancellations and Postponements
C1) In the event of the client wishing to cancel or postpone the event for any reasons, the Client must notify the Company as soon as is practicable and in writing.
C2) If the cancellation or postponement is made less than 6 weeks before the event, the entire fee will be due. This is because it is unlikely the Company will receive a replacement booking at such a late date.
D. Conduct and Security
D1) The client will ensure that the audience and anyone other than the Company’s team conduct themselves in a proper manner. The company will not be held responsible for any actions, behaviour or damage caused by those attending the event, under any circumstances.
D2) The Company’s team will conduct themselves in a proper manner throughout their attendance at the venue, and will respond to the clients requests (unless in breach of any laws or venue requirements/restrictions) as to volume, positioning of equipment, and any other reasonable requests. If you require the DJ and any other staff to adhere to any specific dress code please advise at the time of booking. We will happily oblige wherever possible.
D3) Often, the Company may take photographs or video footage of events, to be used in promotional materials. If you, the Client, objects to this, please notify the Company before the date of the event. Copies of photographs and videos, if possible, may be obtainable from the Company – please ask for details.
D4) The Company will not be held responsible for damage to the venue caused by the company’s equipment. The Company must be notified of any potential problems.
D5) The Company operates a zero tolerance policy regarding abuse to its staff, whether verbal or physical, actual or implied. The Client is responsible for the behaviour of his/her guests at all times, and is responsible for providing any security necessary to police such behaviour if required. In the event of any actual or threatened abuse, the DJ may turn the music down, and request that the matter is dealt with, if the problem cannot be overcome, the DJ has the right to refuse to play on, and may end the performance. In such circumstances the full fee is not returnable, and any damages or loss will be reclaimed from the Client. Any illegal behaviour will be reported to the police.
D6) The Company operates a zero tolerance policy towards drugs, under-age drinking or other illicit behaviour, and will not be a party to such behaviour.
E. Health & Safety
E1) It is solely the responsibility of the client to ensure the Venue complies with Health & Safety, and holds all necessary certification, Public Liability Insurance, Public Performance Licences or other documents required.
E2) The Company will ensure their equipment fully complies with all the relevant Health & Safety legislation regarding the equipment and personnel.
E3) The Client is responsible for ensuring that the venue can provide a safe and practical area in which the Company can set up and operate its equipment. The bare minimum power requirement is two 13amp sockets, preferably on a separate and on an unloaded circuit. For most venues, this is adequate; however for very large venues different requirements may be necessary. In the event of the client requiring us to run on a generator, this must be a separate protected feed and the generator capable of providing clean stable power.
E4) The equipment used may include such items as lighting stands, speaker stands and other constructions. The area provided must be both safe and practical. If the DJ deems that the Venue is unsafe, the Company reserves the right to refuse to set up, and in this case the full fee would not be returnable, as the Company has turned up, but is prevented from working by Health & Safety Issues which is the Clients responsibility.
Please do not think this is a list of rules and regulations which may spoil your event. These terms and conditions are basic expectations of any professional DJ, we just prefer to make you formally aware of them prior to your event rather than having to make you aware of everything at your event.